What You’ll Do
The Facilities Manager is responsible for overseeing the day-to-day operations of facilities services and serving as the primary liaison with external vendors, including mailroom, maintenance, janitorial and other service providers. This role ensures vendors meet contractual obligations, service-level agreements, and organizational standards while maintaining efficient, safe, and cost-effective facilities operations. The Facilities Manager partners closely with internal stakeholders to manage projects, support organizational growth, and drive continuous improvements in facilities management.
Responsibilities Include
- Serve as the central point of contact for vendors, including mailroom, maintenance, and service providers.
- Conduct vendor evaluations, audits, and regular performance reviews, escalating concerns as needed.
- Oversee daily operations of the Bank’s physical facilities, including building, mailroom, office services, and maintenance.
- Ensure work orders, repairs, and service requests are completed in a timely and effective manner.
- Coordinate building maintenance schedules, preventive maintenance, and improvements.
- Maintain compliance with local, state, and federal regulations related to workplace safety and building operations.
- Oversee facilities-related budgets, forecasting, and cost controls including acquisition activities.
- Ensure minimal disruption to business operations during construction and maintenance projects.
- Supervise facilities support staff and mailroom personnel, providing training, scheduling, and performance management.
- Manage procurement of supplies and equipment as needed
What You’ll Need to be Successful
- Collaboration – ability to work well with other departments and individuals, maintain communication needed to keep the workflow going
- Communication – precise and exact when delivering information
- Customer Service – respond to requests for service and assistance from both internal and external customers
- Leadership – maintain strong and effective leadership under stressful conditions
- Planning/Organizing – strong organizational and time management skills; ability to organize or schedule other people and their tasks; develop realistic action plans
- Project Management – develop project plans and coordinates projects, completing them on time and within budget
- Safety and Security – observe safety and security procedures, use equipment and materials properly, report potentially unsafe conditions and determine appropriate action
- Teamwork – maintain a positive working relationship with your team members
- Problem-solving Skills – identify and resolve problems in a timely manner, gather and analyze information skillfully and develop alternative solutions
Qualifications
- High school diploma or GED required
- 5+ years of experience in facilities management with strong knowledge of facilities operations, construction processes, and mailroom/logistics functions required
- Proven ability to manage vendor relationships, contracts, and large-scale projects
- Experience with facilities management software and Microsoft Office Suite
- Ability to manage budgets, timelines, and multiple priorities simultaneously
Why You Should Apply
- Full-time position with excellent compensation and benefits package
- Generous time off programs
- Bonus program
- Profit-sharing
- Discounted stock purchase program
- Excellent growth and development opportunities
- And much more!
Pay Range (Hourly): $30.00 - $35.00/hour
The purpose of this job description is to provide a summary of duties related to the position. It is not intended to be all-inclusive. The employee will perform other reasonable business duties as assigned by supervisor or other management.
First Northern Bank does not discriminate based on race, color, religions, sex, gender identity, age, national origin, marital status, pregnancy, disability, or any other protected status.
The duties outlined in this description are subject to modification or change by the organization, at any time, with or without notice.
